You will notice that University will always give you more work than expected. You will feel like there is not enough time to do all of the readings, assignments and set aside time to study for exams. You will feel everything is due at the same time and workload is ridiculously high. Nobody seems to tell when you should begin studying for exams or start on your assignments.

Click here download our High GPA Time Management Template
that is used by countless High GPA students.

You will notice that time management is one the hardest things to master in university. I know balancing 5 courses at the same time is not the easiest thing to do. This system can really help you solve this problem.

This system will help you figure out how effectively manage your time, manage due dates when they are due at the same time, and still get high grades. You can build out the template on your own or click the link above to download and start using it right now.

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Here are the steps use the template correctly:

Step 1List out all of the things that are due in that specific week for all your course.

  • This includes assignments, due dates, midterms, exams, quizzes, lab reports and etc. Do these for 6 weeks. (Make another copy for the other six weeks of the semester).
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Step 2: Start scheduling tasks for projects and readings.

  • When creating tasks, indicate the course and the task you would like to complete. Only you would be able to accurately determine how much time you need to put into a specific projector readings.  You should always schedule more time than you think is needed. Make sure that you do this for all the tasks that are due in the week.
  • Here some example tasks you can use:
    • Research
    • Lecture
    • Write
    • Edit
    • Review
    • Hand in (very important one)
    • Break
    • Solve problems
    • Hang out - You can schedule your friends in J
    • Lab
    • Tutorial
    • Play

You can create any task you want as long it makes sense to you. Make sure that you put the task next to the project name to identify exactly what you need to work on. This is important.

Here is an example of how it should look like.

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Step 3: Re-check to see if the due dates matching with the syllabus.

  • This is an important step because if you have accidentally entered a wrong due to on the system, it can cause a lot of problems. So, make sure that you go through the syllabus carefully and confirm the due dates for all of the courses are matching with due dates you have put in the excel file.

Step 4: Give various colours for courses and tasks using the colour picker in Excel. The colours will come in handy when you are organizing the schedule.

  • When the “Hand in” task is there, make sure that you give a Red colour to get your attention. This is really important. Once you do this, you will immediately know when you have too many tasks due at the same time. With this information, you can start planning your tasks ahead of time and start work on them simultaneously.
    • I recommend that you list out all the due dates on the file and then design the tasks surrounding them. This means you need to know when everything is due for all your courses for each week. Then, you need to systematically list out the task for each project.

Guidelines and advice:

  • In the beginning, you will be trying to fill out every white space with a task. Try not to do this because you will become super exhausted in the middle of the day.
  • I recommend that you schedule about a maximum of 4-5 hours of actual study tasks a day + lecture (or labs and tutorials). You don’t want this system to be a source headache and stress you out. Take your time and start small.
  • Schedule 30-minute to rest and relax for every 2 hours
  • Work hard for 25 minutes - during a 30-minute task –work really hard for about 25 minutes without distractions. After this 25 minutes, take a 5-minute break. This is very important. During this time 25-minute period, you should not be on Facebook, Instagram, Twitter or Snapchat. This 25 minute is all about working hard with urgency to complete that specific task. This way of working is also known as the Pomodoro technique. To learn more about this technique use this link: http://pomodorotechnique.com/get-started/
    • Make sure that each task has a specific For example, if it is a research task – make goal find 5 journal articles. If it is a writing task – plan to write 500 words. If it is studying task – plan to take notes on 10 textbook pages.
    • All your tasks need to have clear goals. Its OK if you can’t finish the objective within the 30 minute period. You can simply move the objective to the next session. They key is to always set an objective.
  • Feel free to move tasks around – but keep an eye on the due dates before moving them. Obviously – don’t move “hand in” task accidentally.
  • Pay careful attention to what is due in the following weeks as well. Certain tasks can take 10 days or longer to complete. So, you would need schedule tasks weeks before the project is due.